WHY MIDPEN

At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect.

We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation’s leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social, economic, and racial equity.

BENEFITS AND COMPENSATION

In 2023, MidPen was again certified as an official Great Place to Work®, and for good reason! In addition, we offer a best-in-class benefit package that includes healthcare options (Kaiser or Sutter), dental, vision, life & disability insurance. We also offer a wide range of voluntary benefits; 403(b) retirement investment opportunity and annual financial literacy and retirement planning options, FSA for childcare, medical and commuter benefit options, Employee Assistance program and pet insurance for our furry, feathered, and scaled friends. In addition to 14 paid company holidays, which include a paid winter holiday break between Christmas and the New Year, we offer 4 paid wellness days for employees to disconnect and recharge. As a learning organization, we encourage professional development and career advancement, and we offer up to $3,000 annually ($12,000 lifetime maximum) for education assistance with tuition reimbursement and/or loan debt relief that includes qualified family members. And, as a family-friendly company, we offer a paid time off parental leave benefit of 12 weeks in a 12-month period for new or expecting parents. Check out our benefits snapshot on our careers page.

PAY RANGE

$27.89 - $31.26 Hourly - Pay based on applicable experience and qualifications

POSITION OVERVIEW

The Talent Acquisition Coordinator reports directly to the Director of Talent Acquisition and supports the Director of Talent Acquisition and the Senior Talent Acquisition Specialist. The Talent Acquisition Coordinator plays a vital role in supporting the recruitment process, ensuring a seamless experience for candidates and hiring teams. This position is responsible for administrative and operational tasks related to the hiring process, including job postings, scheduling interviews, managing applicant tracking systems, and supporting employer branding initiatives. The ideal candidate thrives in a fast-paced environment, is highly organized, and is passionate about attracting top talent.

Hybrid Position: In office 2 days a week

This is a hybrid position, based on current MidPen policy of working Tuesdays and Thursdays in the Foster City Office. Mon, Wed and Fri, option to work from home or the office. When working from home, requires a reliable internet connection.

ESSENTIAL DUTIES

• Assists hiring managers with updating and creating job descriptions; including researching requirements and compensation information
• Creates an effective advertising program strategy with hiring managers to source, attract and retain new hires
• Conducts weekly check-in meetings with hiring managers as needed or requested by management
• Ensures prospective talent is provided with a superior candidate experience and positive impression of MidPen
• Coordinates phone screens, onsite and virtual interviews for candidates, as requested
• Manages and advertises job postings
• Creates and administers appropriate assessments
• Organize and execute logistics for job fairs and recruitment events, including vendor communication, shipping materials, and setup
• Assist with pre-employment background checks, reference verifications, and onboarding paperwork
• Assist in preparing and sending offer letters to candidates
• Coordinate with the HR team to ensure smooth onboarding for new hires (e.g., paperwork, orientation, equipment setup)
• Completes employment verifications, ensures application process is followed and completed correctly
• Negotiates and delivers all employment offers to the finalist once references are completed
• Communicates important employment information during delivery of employment offers (compensation, background check information, benefits, housing agreements (if applicable), etc.)
• Communicate with candidates regarding application status and interview logistics
• Represent the organization at career fairs, community events, and other networking opportunities as needed
• Proposes and supports implementation of ongoing improvements to the recruitment process
• Manages requisitions and applicants in designated Applicant Tracking System (ATS)
• Establishes relationship as the point of contact with area employment agencies and advertising agencies
• Partners with external agencies to support temporary needs for the entire organization, including bills rates, maintaining weekly reports, and ensures compliance with company employment standards
• Creates ad hoc recruitment reports to assist inform budget decisions for recruitment resources and overall hiring trends with Director, Talent Acquisition
• Collaborates with other Talent Acquisition Specialists, the Human Resources Team, and cross-functional Management Teams
• Organize and maintain recruitment documentation, including job descriptions, interview guides, and candidate records
• Order supplies, swag, and materials for job fairs and ensure proper inventory is maintained.
• Performs other duties as required

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required.

Education and Experience

• BA degree and two (2) years of relevant experience or an equivalent combination of education and relevant experience

Knowledge, Skills, and Abilities

• Familiarity with social media, resume databases, and professional networks
• Provides hiring managers and candidates the highest level of customer service experience
• Proven experience using an Applicant Tracking System (ATS)
• Experience with personnel files, background checks, and employment reference checks
• Demonstrated computer skills utilizing Microsoft Office (Outlook, Excel, Word, and PowerPoint)
• Familiarity with HRIS systems (Human Resources Information Systems) and Validated Testing Software
• Ability to cultivate and build relationships
• Strong candidate sourcing and social media research skills; ability to stay current on trends and emerging technologies
• Excellent organizational and time management skills
• Ability to multitask, prioritize daily workload, and meet tight deadlines
• High attention to detail and commitment to maintaining confidentiality
• Excellent verbal and written communication skills
• Familiarity with recruitment metrics and reporting is a plus
• Commitment to the Mission and Values of MidPen Services and MidPen Housing
• Must possess a valid California driver’s license, reliable transportation, and proof of current auto insurance policy

Physical Requirements

• Constantly perform desk-based computer tasks, frequently sitting
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds
• Rarely twist/bend/stoop/squat, kneel/crawl

This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

EQUAL OPPORTUNITY EMPLOYER

MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. MidPen believes that diversity and inclusion among our teammates is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.